Board of Directors

Treasurer

• Keep books and records of the organization
• Prepare annual budget
• Pay all bills of the organization
• Prepare and present the treasurer’s report at all meetings
• See to the preparation and filing of all required tax returns
• Time Estimate: 8-10 hrs/month

Financial Secretary

• Receive all funds and make all bank deposits, including at events sponsored by the organization
• Supervise the counting of all cash
• Act as aide to the treasurer as needed
• Time Estimate: 6-8 hrs/month plus 2 hours/week at time of year when organization is receiving funds from activities

Auditor

• Audit the books and records of the organization twice a year
• After each audit, prepare and present an audit report to the board and the organization twice a year
• Cannot be related by blood or marriage or live in the same household as treasurer and financial secretary or signers of checks
• Time Estimate: 2 hours/month for meetings; time as needed to perform two audits and prepare audit report

VP Communications

• Team with President to create our annual update/messaging and presentations for back-to-school night (public speaking not required), website updates, et cetera
• With support from other Board members, draft MEF annual report, which updates our community on progress and acknowledges the contributions of our donors
• Help collect input from our incredible community, and respond in kind!
• Time Commitment: Intense in August (30 hrs for the month), 5-10 hrs/month the rest of the year, including 2-hr Board meeting

VP Data/Outreach Strategy (NEW role)

• Draw meaningful information from our Supporters Database
• It will help (but isn’t required) to have some familiarity with SalesForce or similar database
• Helps the MEF Board identify meaningful indicators of success and conduct strategic outreach
• Helps develop key data displays needed for messaging (presentations, annual report)
• Time Commitment: Likely 5-10 hours per month including 2-hour Board meeting

Secretary

• Attends Board meetings, takes minutes, sends those minutes to the Board for an approval vote, and archives the minutes
• Helps organize the MEF Google Drive and the MEF storage room
• Time Commitment: 3-4 hours per month including 2-hr Board meeting

VP School Sites (NEW role)

• Acts as a representative for the five School Site Leads to the MEF Board
• Share information from Board meetings to any Site Leads who miss the meeting, share feedback and input from school sites
• Helps coordinate school-site MEF activities (Donation Days tabling, give-backs, etc.)
• Time commitment: 4 hours/month including 2-hr Board meeting

Site Leads (Lomita Park, Meadows)

• Learn more about MEF, come to Board meetings when you can, and share what you learn with others at your campus
• Set up the MEF Donation Days tabling at your site in early fall, find ways to tell parents about MEF and field questions
• Board meeting attendance not required, but is always welcomed
• Time Commitment: 1-2 hours per month plus optional 2 hours for monthly Board meeting

Directors at Large

• Help with ideas and questions to shape the future of MEF
• Attend our monthly Board meeting and pitch in at MEF events
• Time Commitment: 2hrs/month, extra time on a voluntary basis

Interested in one of these positions? Have questions for us? Reach us by email at volunteers@millbraekids.org!

For the current Volunteer Team and open volunteer positions, please visit the Volunteers page.